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Reporting: Data Quality - Scoring and Grading for the Data Completeness Report
The information provided by the HMIS Data Completeness Report is intended to help you make corrections to client HMIS records within Community Services. Please contact the AKHMIS Help Desk for the fastest response to any questions.
Score
Score is calculated by comparing the number of complete/valid client responses in a record to the number that a 100% complete record would earn.
Score = Numerator/Denominator
Numerator = Sum of points a records data earns
Denominator = Sum of points that a complete record would earn
The denominator (expected number of points for a client record) depends on:
- Age
- Head of Household status
- Currently in-program or exited
- HMIS Project Type
- Prior Living Situation (data element 3.917 and dependencies)
GRADE
Grade is based on the enrollments score (percent correct/complete):
A = 94 and above
B = 86 to 93
C = 78 to 85
D = 70 to 77
F = 69 and below
Denominator Point Matrix
The table below is a breakdown of the how the required point total (the denominator) for an enrollment is determined. The top row is type of enrollment, and the left-most column lists the data element.
The table body provides if that type of enrollment is scored on that data element:
- A data element that is required and scored is represented by a black X.
- A data element that is not required and/or not scored is represented by a grey hyphen (-).
- A data element that may be required and may be scored has a blue X to represent that scoring is possible and the table column is labeled with the determining factor in italics.
|
|
MINORS (UNDER 18 & not HoH)
|
ADULTS/HEADS OF HOUSEHOLD
|
||
| Universal Data Element
|
IN-PROGRAM
|
EXITED
|
IN-PROGRAM
|
EXITED
|
| Client ID (System Reset Error) |
X if project start after 2018.08.27 |
X if project start after 2018.08.27 |
X if project start after 2018.08.27 |
X if project start after 2018.08.27 |
| Start Date |
X |
X |
X |
X |
| Exit Date |
- |
X |
- |
X |
| Name DQ |
X |
X |
X |
X |
| SSN + SSN DQ |
X |
X |
X |
X |
| Veteran Status |
X |
X |
X |
X |
| Date of Birth + DoB DQ |
X |
X |
X |
X |
| Primary + Secondary Race |
X |
X |
X |
X |
| Ethnicity |
X |
X |
X |
X |
| Gender |
X |
X |
X |
X |
| Relationship to HoH |
X |
X |
X |
X |
| Client Location |
X |
X |
X |
X |
| Disabling Condition (Disability) |
X |
X |
X |
X |
| Destination |
- |
X |
- |
X |
| Alzheimer's Disease and Related Dementias |
X |
X |
X |
X |
| Chronic Alcoholism or other Substance Use Disorder |
X |
X |
X |
X |
| Intellectual or Developmental Disabilities |
X |
X |
X |
X |
| Mental Illness |
X |
X |
X |
X |
| Traumatic Brain Injuries |
X |
X |
X |
X |
| Primary + Secondary AK Native Regional Corp |
X |
X |
X |
X |
| Sexual/Relationship Orientation |
X If answered |
X If answered |
X |
X |
| 3.917 Prior Living Situation |
X If answered |
X if answered |
X |
X |
| 3.917 Prior Living Situation LoS |
X If answered |
X if answered |
X |
X |
| 3.917 Approx Date |
X If Prior Living Situation was answered and applies |
X If Prior Living Situation was answered and applies |
X If Prior Living Situation applies |
X If Prior Living Situation applies |
| 3.917 Number of Months |
||||
| 3.917 Number of Times |
||||
| 3.917 On Night Before |
||||
| Housing Move-In Date |
X PH projects only |
X PH projects only |
X PH projects only |
X PH projects only |
| Engagement Date |
- |
- |
- |
- |
|
|
IN-PROGRAM |
EXITED |
IN-PROGRAM ADULTS/HoH |
EXITED |
| Minimum Possible Denominator
|
17
|
19
|
19
|
21
|
| Maximum Possible Denominator
|
26
|
28
|
26
|
28
|