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Reporting: Data Quality - How to Correct Household Composition Errors Flagged on the Data Completeness Report
The information provided by the HMIS Data Completeness Report is intended to help you make corrections to client HMIS records within Community Services. Please contact the AKHMIS Help Desk for the fastest response to any questions.
Family/Household Details
HoH = Head of Household = Client with Self as their Relationship to Head of Household (3.15)
Adult = Client that is 18 years of age or older
Child = Client that is under 18 years of age
These flags are scored on ALL ENROLLMENTS
| Column
|
Red Flag Meaning/s
|
How to Fix (EDA & BackDate first!)
|
Where to Fix
|
Relationship to Head of Household |
Flagged if missing / DNC |
Enter value, if known |
Project Entry Assessment |
HoH ErrorBased on Relationship to Head of Household
|
Flagged if the Group ID does not have a designated HoH OR if multiple HoHs are designated |
Designate a HoH in the household OR edit the household until only 1 HoH is designated See Household Flags below
|
Project Entry Assessment |
Family TypeBased on Relationship to Head of Household |
Flagged if sC / C (every member of the Group ID is a child) AND there is a HoH error |
Attach child(ren) to an existing household OR designate the child as the HoH, if true See Household Flags below |
Project Entry Assessment |
Flags
The HoH Error column flags errors with designating the Head of Household:
| HoH Error
|
Value
|
Definition (Head of Household Error)
|
| No HoH |
No client in the household has a Relationship to Head of Household (3.15) value set to Self |
|
| Multi HoH |
More than one client in the household has a Relationship to Head of Household (3.15) value set to Self |
The Family Type column describes the composition of the household, and flags situations where a child(ren) may have been left unattached to a household:
| Family Type
|
Value
|
Definition (Family Type)
|
| M |
Client/s missing a Date of Birth; unable to determine household type |
|
| sA |
Single Adult |
|
| sC |
Single Child |
|
| A |
2 or more adults with no children |
|
| C |
2 or more children, no adults |
|
| AC |
1 or more adults AND 1 or more children |
|
| ACM |
1 or more adults AND 1 or more children AND 1 or more clients missing DoB |
|
| CM |
1 or more children AND 1 or more clients missing DoB |
To fix a Relationship to Head of Household error
1. Go to the enrollment and look through all clients in the household (using the left side Household Members menu)
2. Ensure that every client in the household has a Relationship to Head of Household defined
3. Ensure all the following are true for the household/client listed as Self (Head of Household):
a. Self is listed for one client and ONLY one client
b. Self is an adult, unless it is an unaccompanied minor or a minor-only household
c. Self is the adult client that qualifies for service (if a minor is the client that qualifies for service, then ensure a parent of that minor is Self)
4. If a child(ren) was left unattached to a household, attach them to the appropriate household