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Reporting: Data Quality - What Do the Error Flags Mean on the Data Completeness Report?
The information provided by the HMIS Data Completeness Report is intended to help you make corrections to client HMIS records within Community Services. Please contact the AKHMIS Help Desk for the fastest response to any questions.
This report has been structured to help users find and correct errors in client records.
Most columns correlate to questions in HMIS assessments, so you can easily find the question in an assessment that you need to address. Other columns provide information to help identify and/or correct errors in related assessment questions.
PLEASE only edit/update/add to client records with KNOWN, ACCURATE values.
You may not be able to correct all errors/flags this is fine. We ask you to PLEASE not alter or delete information or records just to remove flags.
Basic Flag Types
The following table describes the main categories of flags in the report:
| Flag (text format)
|
Meaning
|
Requires Fix?
|
| Red Text |
The value/response is missing or invalid in some way ▪ Does not receive a point ▪ The data needs to be entered or corrected, if possible
MISSING in all capital letters = the missing value is part of the Client Unique Identifier |
Yes
|
| |
The enrollment was entered while the user had their Enter Data As (EDA) set to a parent provider, not a project ▪ No points are given to the entire record
All data within this record is invalid and all Universal Data Elements (UDEs) in this record will be crossed out |
Yes
|
| Blank cell or ? |
The validity of the field cannot be determined due to an error with a related Universal Data Element ▪ Does not receive a point
|
Yes * |
| Orange Text |
The response is valid (receives a point) but still negatively affect data quality, and updates are encouraged if possible ▪
|
No* |
| - |
This punctuation mark indicates that a missing value/response is valid (no response is required, or the question does not apply) |
No |
| Grey Text |
This information may or may not be an error and should be reviewed to ensure validity. |
No* |
| Normal Text |
No error |
No |