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Reporting: Data Quality - How to Correct UDE Errors Flagged on the Data Completeness Report
The information provided by the HMIS Data Completeness Report is intended to help you make corrections to client HMIS records within Community Services. Please contact the AKHMIS Help Desk for the fastest response to any questions.
Universal Data Elements (UDEs)
DNC = Stands for a Data Not Collected response
DKR = Stands for a Client Doesn't Know or Client Refused response
These flags are scored on ALL ENROLLMENTS
| Column
|
Red Flag Meaning/s
|
How to Fix (EDA & BackDate first!)
|
Where to Fix
|
| Start Date
|
Flagged if entered before the date had occurred |
Verify if accurate; if not, set your EDA, Backdate to the date of the assessment, and update to the accurate date Changing the date may change the information valid on that date review entire Exit record after the date is changed to ensure all data are accurate as of the new date |
Project Entry Assessment |
| Exit Date
(Only applies to enrollments with exit dates) |
Flagged if entered before the date had occurred |
Verify if accurate; if not, set your EDA, Backdate to the date of the assessment, and update to the accurate date Changing the date may change the information valid on that date review entire Exit record after the date is changed to ensure all data are accurate as of the new date |
Project Exit Assessment |
| Name Data Quality
|
FLAGGED if missing / DNC
Flagged orange if Partial, Street Name, or Code Name Reported |
Enter value, if known Note: An incomplete name is only acceptable in Street Outreach projects |
Client Record |
| SSN & SSN Data Quality (SSN DQ)
|
Flagged if either SSN or SSN DQ are missing / DNC OR if SSN DQ type does not match SSN |
Enter value(s), if known for SSN and/or SSN DQ OR update SSN DQ type to match the SSN value |
Client Record |
| Veteran Status
|
Flagged if missing / DNC OR if a value other than No exists for a minor |
Enter value, if known OR update to No for a minor |
Client Record |
| Date of Birth (DoB) & DoB Data Quality
|
FLAGGED if missing / DNC
Other flags - see Date of Birth (DoB) |
Enter value, if known OR update record See Date of Birth (DoB) below |
Project Entry Assessment |
| Race/Ethnicity
|
Flagged if missing / DNC |
Enter value, if known |
Project Entry Assessment |
| Gender
|
Flagged if missing / DNC |
Enter value, if known |
Project Entry Assessment |
| Column
|
Red Flag Meaning/s |
How to Fix (EDA & BackDate first!) |
Where to Fix |
| Enrollment CoC
|
Flagged if missing OR if it does not match the projects location |
Enter value, if known OR update the value to match the projects location IMPORTANT: Clients missing Client Location will NOT be pulled into federal reporting and will NOT be included in APR, LSA, SPM, or PIT reports! |
Project Entry Assessment |
| Disabling Condition
|
Flagged if missing / DNC |
Review Disabling Condition gateway AND HUD Verification table information and enter/update value(s) as necessary |
Project Entry Assessment |
Date of Birth Flags
The Date of Birth ( DoB) and DoB Data Quality (DoB DQ) fields are combined into one column with red font flagging records with missing information and other colors flagging mismatches between this enrollment and previous enrollments in the clients record.
Red Font/Error flag: (No point) Enter information, if known
▪ MISSING DoB is missing
▪ MISSING or ##/##/#### DoB DQ is missing or DNC (regardless of DoB answer)
▪ ##/##/#### DoB DQ is Client refused or Client doesn't know and DoB is not blank
▪ ##/##/#### DoB DQ is Partial DoB and DoB is not 1/1/yyyy
Other Colored Text/Warning Flags: (Still receive point) Verify accuracy of any/all other DoBs in client record and edit with appropriate, accurate information, if known
▪ ##/##/#### DoB on entry is null, but client record now has a DoB filled out
▪ ##/##/#### DoB is filled out, but DoB DQ is Client refused or Client doesn't know
▪ ##/##/#### DoB on entry does not match most recent DoB in client record
▪ ##/##/#### DoB on entry matches most recent DoB in client record, but there are additional DoBs on client record
▪ ##/##/#### DoB on or after Start Date (a client cannot be in a project before birth, and it is unlikely a client entered the project the day they were born)
▪ ##/##/#### DoB before 1/1/1935 (likely incorrect, flagged for review - but may be correct)