HMIS 101: FY2024 Data Standards Updates

HUD released the DRAFT of new FY2024 HMIS Data Standards which include some updates that will affect AKHMIS end users. Below is a summary of new and updated data elements which will be effective October 1, 2023. The complete HUD HMIS Data Standards Manual can be accessed by clicking the link: HUD Exchange HMIS Data Standards Homepage

Click Client Level Changes Summary to access a chart of the major client-level changes in the FY2024 Data Standards.

Summary of all new and updated data elements

2.02 Project Information

Remove Emergency Shelter Tracking Method
Add Night-by-Night to existing emergency shelter response option (1).
Add Response 0 Emergency Shelter Entry Exit response option
Add Rapid Re-housing subtype field
Add RRH: Services Only subtype to affiliation field
Remove HMIS Participating Project field from this element, create new element for HMIS Participation Status.
Change domestic violence victim to survivor of domestic violence in target Population

2.06 Funding Sources

Remove HUD: CoC Joint Component RRH/PSH
Add HUD - ESG RUSH
Add HUD: Unsheltered Special NOFO
Add HUD: Rural Special NOFO
Remove Rural Housing Stability Assistance Program

2.07 Bed and Unit Inventory

Change Project Type Applicability for RRH to only PH-Rapid Re-housing (RRH: Housing with or without services) subtype

2.08 HMIS Participation Status

New Element for tracking HMIS participation removing HMIS participation field from project information PDDE.
Added comparable database participating

2.09 CE Participation Status

Add PDDE to identify projects acting as access points and projects that accept referrals from CE including participation status dates.

3.01 Name

Data collection instruction change Client may provide preferred name. Legal name not required unless required by the funder.

3.02 Social Security Number

Data Collection instruction change HUD CoC and ESG, and SAMHSA PATH Programs require only last four digits of SSN to be required.

3.04 Race and Ethnicity

Combine Race and Ethnicity into single data element. (Eliminate 3.05 data element)
Add response option for Middle Eastern or North African and modified
Hispanic/Latina/e/o response option. Added text box to provide additional detail.

3.06 Gender

Change Female to "Woman (Girl if child)"
Change Male to "Man (Boy if child)"
Change Gender other than to "Non-Binary"
Add "Culturally Specific Identity (e.g., Two-Spirit)
Add "Different Identity" and text box to add detail

3.07 Veteran Status

Remove details of definition. Refer to VA Data Guide for legal definition of Veteran

3.12 Destination

Remove "or RHY Funded" from descriptor of Host Home
Separate Temporary and Permanent Situations into separate headers
Re-organize response options under headers
Re-number responses by adding a standard # to the beginning of each response number based on category (i.e., 1xx for homeless situations, 2xx for temporary situations, etc.)
Add dependency for permanent subsidized options

3.16 Enrollment CoC

Change element name to "Enrollment CoC"
Change data collection stage to project start (only)
Update data collection instructions 3.917 A & B
Added in this episode to response Approximate date this episode of homelessness started field for clarity.
Add dependency for permanent subsidized options

4.04 Health Insurance

Response to say "Veteran's Health Administration (VHA)

4.12 Current Living Situation

Add dependency for permanent subsidized options

C1 Wellbeing

RETIRE

C4 Translation Assistance Needed

W1 Services Provided HOPWA

Remove disorder from Substance Use services/treatment response

W3 Medical Assistance

Remove Receiving Public HIV/AIDS Medical Assistance" field and dependency responses from the element

W5 Housing Assessment at Exit

Update response language to say "Jail/prison" and "Deceased" R3 Sexual Orientation
Add HUD: CoC PH: Permanent Supportive Housing to Funder: Program Component required to collect

R14 RHY Service Connections

Response label change change mother to "client (person who gave birth)"

R17 Project Completion Status and R18 Counseling

Change response labels from Youth to Client

U1 Worst Housing Situation

RETIRE

V1 Veterans Information

Add Space Force response option V2 Services Provided SSVF
Change Subsidy to Shallow Subsidy"

V3 Financial Assistance SSVF

Change Date field to "Start Date of Financial Assistance"
Change Extended Shallow Subsidy Rental Assistance to Shallow Subsidy - Financial Assistance"
Add "Landlord Incentive"
Add "Tenant Incentive"
Add new Field - "End Date of Financial Assistance [date field]

V4 Percent of AMI (SSVF Eligibility)

Change response as follows:

o 30% or less

o 31% to 50%

o 51% to 80%

o 81% or greater

V5 Last Permanent Address

RETIRED

V7 HP Targeting Criteria language changes throughout

Change dependency C to "Past experience of homelessness"
Change dependency D to "Head of Household is not a current leaseholder/renter of unit"
Change dependency E to "Head of household (HOH) never been a leaseholder/renter of unit"
Change dependency N to "Single parent/guardian household with minor child(ren)"