Data Entry: Recording Alaska Permanent Funds and Alaska Native Corporation Dividends in AKHMIS

 Alaska Native Corporation dividends and the Alaska Permanent Fund Dividend are cash Income sources that should be recorded as “Other” in the head of household’s 4.02 income and Sources. 

•  Income and the sources of that income should be reported for the head of household and each adult household member. 
• Income and the sources of income should be reviewed and updated at least once annually for each client/household.
• The full amount of both dividends should be combined and recorded in a single “Other” record in AKHMIS.
• Any income associated with a minor used for household expenses and support should be recorded in the head of households 4.02 Income and Sources record. If a minor child leaves before the head of household, any income associated with them should be removed from the head of household’s 4.02 Income and Sources record.
  • When a client has income, but does not know the exact amount, respond “Yes” for both the overall income question and the specific source, and the income amount should be estimated. For HMIS purposes, 4.02 Income and Sources is intended to identify regular, recurrent earned income and cash benefits. Income data should be recorded only for sources of income that are current as of the 'Information Date' (i.e., have not been terminated). 

Example

Enrollment on 10.23.2021

Green Tomato receives quarterly dividends of $1,200 and two “special” disbursements of $450 each.  The file shows that these “special” disbursements are distributed on a regular basis.  Green also received the AK Permanent Fund Dividend which was $1,200.

Red Tomato, another adult in the household, received the AK Permanent Fund Dividend which was $1,200.

Green’s three minor children received quarterly payments of $100 and two “special” dividends of $50 each.  The three minor children also received the AK Permanent Fund dividend which was $1,200.

This is what Green Tomato’s Sources of Income (HUD TABLE) for Other (HUD) would look like.

This is what Better Boy Tomato’s Sources of Income (HUD TABLE) for Other (HUD) would look like.

NOTE: Because Better Boy was a minor who is turning 18, you will also need to enter all the information  for Survivor of Domestic Violence, Income and Non-Cash Benefits.

This is what Red Tomato’s Sources of Income (HUD TABLE) for Other (HUD) would look like.

The Sources of Income (HUD TABLE) for both minor children would not be completed as their income is included in Green’s record.

Change in Household Composition

Cherry Tomato leaves the household on 11.02.2023, which mean you will need to end Green Tomato’s Other Source of Income that includes Cherry’s PFD and AK Native Corporation Dividend with the date of 11.01.2023 as that income is no longer part of the household income.

Then you will need to add a new Source Of Income Other for the amount of Green and Roma’s PFDs and AK Native Corporation Dividend.

The Sources of Income (HUD TABLE) record will now have two lines for Other Income – one with an end date and one that is active.  The End Date of the prior entry will be one day prior to the new information start date.