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HMIS 101: What Types of Projects Enter Data Into HMIS?
Coordinated Entry
A project that administers the continuum's centralized or coordinated process to coordinate assessment and referral of individuals and families seeking housing or services, including use of a comprehensive and standardized assessment tool.
Day Shelter
Projects offer daytime facilities and services (no lodging) for people who are homeless.
Emergency Shelter Entry Exit
Projects that offers temporary shelter (lodging) for people experiencing homelessness in general or for specific populations of people experiencing homelessness. Requirements and limitations may vary by program and will be specified by the funder.
Emergency Shelter Night-by-Night
Projects offer temporary shelter (lodging) for the homeless in general or for specific populations of the homeless. Requirements and limitations may vary by program and will be specified by the funder. The NBN emergency shelter type may be used by some high-volume shelters and shelters where a significant proportion of clients spend a night at the shelter as needed on an irregular basis. In NBN shelter: (1) entry information is collected the first time that a client stays at the shelter (2) the project records every discrete date (or series of dates) that the client resides in the shelter; (3) the HMIS maintains historical data on the nights a client is sheltered; (4) the client may be exited when shelter staff has information that indicates that the client is unlikely to return to the shelter or the system may be designed to automatically generate an exit (dating back to the day after the last bed night) after an extended absence; and (5) for reporting purposes, a client's length of stay in the project will be based on the actual number of bed nights and not on the period of time from entry to exit.
Homelessness Prevention
Projects offer services and/or financial assistance necessary to prevent a person from moving into an emergency shelter or place not meant for human habitation.
PH: Housing with Services (no disability requirement for entry)
Projects offer permanent housing and supportive services to assist homeless persons to live independently but do not limit eligibility to individuals with disabilities or families in which one adult or child has a disability.
PH: Housing Only
Projects offer permanent housing for persons who are homeless but do not make supportive services available as part of the project.
PH: Rapid Re-housing Services only
Projects provide housing relocation and stabilization services and short- and/or medium-term rental assistance as necessary to help a homeless individual or family move as quickly as possible into permanent housing and achieve stability in that housing. Provides services only and does not provide ongoing rental assistance or support any inventory for participants.
PH: Rapid Re-housing with or without services
Projects provide housing relocation and stabilization services and short- and/or medium-term rental assistance as necessary to help a homeless individual or family move as quickly as possible into permanent housing and achieve stability in that housing. Project that offers ongoing rental assistance that may or may not be accompanied by financial or supportive services.
PH: Permanent Supportive Housing (disability requirement for entry)
Projects offer permanent housing and supportive services to assist homeless persons with a disability (individuals with disabilities or families in which one adult or child has a disability) to live independently.
Safe Haven
Projects offer supportive housing that (1) serves hard to reach homeless persons with severe mental illness who came from the streets and have been unwilling or unable to participate in supportive services; (2) provides 24-hour residence for eligible persons for an unspecified period; (3) has an overnight capacity limited to 25 or fewer persons; and (4) provides low demand services and referrals for the residents. There are no Safe Havens in Alaska.
Services Only
Projects offer only stand-alone supportive services, to address the special needs of participants, such as childcare, employment assistance, and transportation services.
Street Outreach
Projects offer services necessary to reach out to unsheltered homeless persons, connect them with emergency shelter, housing, or critical services, and provide urgent, non-facility-based care to unsheltered homeless persons who are unwilling or unable to access emergency shelter, housing, or an appropriate health facility. Only persons who are residing on streets or other places not meant for habitation should be entered into a street outreach project.
Transitional Housing
Projects provide temporary lodging and is designed to facilitate the movement of homeless individuals and families into permanent housing within a specified period of time, but no longer than 24 months. Requirements and limitations may vary by program and will be specified by the funder.
Other
Projects offer services but do not provide lodging and cannot be categorized as any other project type listed above.