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Data Entry: Entry Assessment is Based on Entry Type
Providers are the heart of HMIS. We use providers to organize data. An HMIS end user might know a provider by name or by the number assigned to the provider. When inputting data into Community Services, remember to always select the correct Enter Data As, or EDA, provider. An end user should click on Enter Data As to enter EDA mode at each log in to do data entry, and before searching for or creating any new client records.
When ICA creates a new project for an organization, an assessment is assigned to appear when the correct Entry Type is selected when a new Entry Record is created. If an incorrect Entry Type is selected, the wrong assessment or a message may be displayed in the Entry/Exit Data Pop-up.
Screenshot showing the choice from the dropdown menu causing an error message.
When an end user sees this message, the problem can be resolved by selecting the correct Entry Type. The Entry Type is based on the funding source for the provider. Refer to the list below to match the funding with the Entry Type.
Select PATH for Entry Type if entering client into an HHS-PATH project.
Select RHY for Entry Type if entering client into an HHS-RHY project.
Select VA for Entry Type if entering client info into an SSVF project.
Select HUD for Entry Type if entering client into all other funding sources.
NOTE: Entry Types not used in AKHMIS: Basic, Quick Call and Standard
Changing the Entry Type is easy – (There is a Knowledge Base article that explains this in more detail. Changing a Provider Entry and/or Type[PW1] ).
- Click on the drop-down menu.
- Click on the correct option.
- Click on Update.
The necessary assessment with all required data elements will appear and the end user will be able to enter information. Each Entry should include a Project Start Assessment that is completed for the individual(s).
Data entry is important. It helps to tell the story of individuals and households experiencing homelessness. Having the correct Entry Type selected whill help gather the information needed for the project. A mistake at Entry Type will result in Missing Data errors because the questions and prompts are never seen nor answered.
If you have any questions about Entry Type or missing assessments, contact the AKHMIS Help Desk.